EDI Archives - Page 3 of 3

Sep 2018

EDI 846 Inventory Inquiry

In Electronic Document Interchange (EDI), an EDI 846 Inventory Inquiry is most commonly utilized when suppliers want to provide

EDI 846 Inventory Inquiry

EDI 846, Document, EDI, Inventory Inquiry Sean Balogh

In Electronic Document Interchange (EDI), an EDI 846 Inventory Inquiry is most commonly utilized when suppliers want to provide available and future inventory quantities, either corporately or by ship from location.

The primary purpose of an EDI 846 Inventory Inquiry is for a supplier to provide a purchaser with a number of goods currently on-hand and on-order, including the future date. This allows better management of buying needs and is used primarily in a drop ship order management model to support e-commerce management.

EDI 846 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*IB*4405197800*999999999*20101127*1719*1421*X*004010VICS
ST*846*1001
BIA*13*PI*4589*20001104
DTM*040*20001108
N1*DS*OP DISTRIBUTOR*21*78YU0JN90
PER*IC*I.R. O’NERY*TE*888-555-0234*EM*

EDI 846 Inventory Inquiry Key Data

The EDI 846 Inventory Inquiry contains several key data elements that help suppliers communicate inventory levels to buyers, who can, in turn, respond accordingly to customers. These data are:

Identifying number
Inventory date
Product and service identifiers, including UPC/EAN/GTIN, as well as their quantities

It is not uncommon for additional data to be included in an EDI 846 Inventory Inquiry, depending on the client’s needs and level of customization. Additional data may include:

Out of stock items and their respective restock dates
Products that have been discontinued
Supplier warehouse locations with on-hand items, including amounts
Vendor numbers
Additional item identifiers such as buyer item number and vendor part number
Item descriptions

EDI 846 Inventory Inquiry Benefits

EDI 846 offers plenty of benefits to both the purchaser and the supplier. When implementing electronic trading of inventory data, benefits can include:

Better visibility into when a product is out of stock or no longer being made and the ability to advise other actions as a result
Better management of e-commerce drop shipping
Communicates when items will be available if out of stock
Better forecasting when planning warehouse levels and ordering
Easier Management of details on eCommerce websites, for instance, when items are out of stock, quantities available, or remove the items from the website
Enables ordering of non-stock items and special orders

For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.

About Encompass Solutions

Encompass Solutions is a business and software consulting firm that specializes in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of Industry.

Sep 2018

EDI 830 Planning Schedule With Release Capability

In Electronic Document Interchange (EDI), an EDI 830 Planning Schedule With Release Capability is essentially an electronic sales forecast.

EDI 830 Planning Schedule With Release Capability

EDI 830, Document, EDI, Planning Schedule with Release Capability Sean Balogh

In Electronic Document Interchange (EDI), an EDI 830 Planning Schedule With Release Capability is essentially an electronic sales forecast. You can think of an EDI 830 planning schedule with release capability as an electronic version of a paper planning schedule. Used primarily in the manufacturing industry this document exchange is reserved for when manufacturers are communicating with their suppliers.

While the EDI 830 invoice is the most commonly utilized electronic sales forecasting and material release authorization method, it can be used in one of three ways: as a sales forecast, as a forecast and an authorization for the recipient to commit to resources, such as labor or materials, and as a forecast that also includes order release levels. It will often include shipping information, though it is important to keep in mind that this inclusion is based solely on forecasts.

EDI 830 Planning Schedule With Release Capability Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*PO*4405197800*999999999*20101127*1719*1421*X*004010VICS
ST*850*000000010
BEG*00*SA*08292233294**20101127*610385385
REF*DP*038
REF*PS*R
ITD*14*3*2**45**46
DTM*002*20101214
PKG*F*68***PALLETIZE SHIPMENT
PKG*F*66***REGULAR
TD5*A*92*P3**SEE XYZ RETAIL ROUTING GUIDE
N1*ST*XYZ RETAIL*9*0003947268292
N3*31875 SOLON RD
N4*SOLON*OH*44139
PO1*1*120*EA*9.25*TE*CB*065322-117*PR*RO*VN*AB3542
PID*F****SMALL WIDGET
PO4*4*4*EA*PLT94**3*LR*15*CT
PO1*2*220*EA*13.79*TE*CB*066850-116*PR*RO*VN*RD5322
PID*F****MEDIUM WIDGET
PO4*2*2*EA

EDI 830 Planning Schedule With Release Capability Key Data

An EDI 830 Planning Schedule with Release Capability document is a highly organized and segmented document. It will always contain at least one data element, but can potentially house an infinite number of data segments for a company to customize. In the case of each data element, a data field will be included. For example, these data fields can provide:

Vendor numbers
Resource authorizations
Period-to-date cumulative quantities
Specific shipping and/or delivery patterns

EDI 830 Planning Schedule With Release Capability Benefits

EDI 830 offers plenty of benefits to both the purchaser and the supplier. When implementing electronic trading of the inventory advice benefits can include:

Better visibility into when a product is out of stock or no longer being made and the ability to advise other actions as a result
Better management of e-commerce drop shipping
Communicates when items will be available if out of stock
Better forecasting when planning warehouse levels and ordering
Easier Management of details on eCommerce websites, for instance, when items are out of stock, quantities available, or remove the items from the website
Enables ordering of non-stock items and special orders

For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.

About Encompass Solutions

Sep 2018

EDI 810 Invoice

In Electronic Document Interchange (EDI), an EDI 810 is the electronic version of a traditional paper invoice. Used

EDI 810 Invoice

EDI 810, Document, EDI, Invoice Sean Balogh

In Electronic Document Interchange (EDI), an EDI 810 is the electronic version of a traditional paper invoice. Used primarily in the manufacturing and retail industries, an EDI 810 Invoice is sent by the vendor or supplier to a retail partner or distributor to request payment for products and/or services.

While the EDI 810 invoice is the most commonly utilized electronic invoice, there are multiple EDI documents supporting invoicing. In addition to the 810, EDI 880 and EDI 894 are commonly used. The former invoices grocery products specifically and the latter is utilized for vendor managed inventory (VMI) models.

EDI 810 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*IN*4405197800*999999999*20101205*1710*1320*X*004010VICS
ST*810*1004
BIG*20101204*217224*20101204*P792940
REF*DP*099
REF*IA*99999
N1*ST**92*123
ITD*01*3***0**60
IT1*1*4*EA*8.60**UP*999999330023
IT1*2*2*EA*15.00**UP*999999330115
IT1*3*2*EA*7.30**UP*999999330146
IT1*4*4*EA*17.20**UP*999999330184
IT1*5*8*EA*4.30**UP*999999330320
IT1*6*4*EA*4.30**UP*999999330337
IT1*7*6*EA*1.50**UP*999999330634
IT1*8*6*EA*1.50**UP*999999330641
TDS*21740
CAD*****GTCT**BM*99999
CTT*8
SE*18*1004
GE*1*1320
IEA*1*000001320

EDI 810 Invoice Key Data

The EDI 810 Invoice contains several key data elements that help route the correct information during a transaction. These data are:

Invoice number
Purchase order number
Invoice date
Product and service identifiers, including UPC/EAN/GTIN, as well as their quantities
Item price

It is not uncommon for additional data to be included in an EDI 810, depending on the client’s needs and level of customization. Additional data may include:

Carrier and service levels
Invoice terms
Ship to and remit to locations
Vendor number
Charges and/or allowances
Taxes
Buyer item number
Vendor part number
Shipping information

EDI 810 Invoice Benefits

Utilizing the EDI 810 invoice offers several benefits to both the supplier and the purchaser. These benefits will depend on the transaction’s level of automation and integration on either party’s system. These benefits can include:

Increased efficiency, reduced time to complete transactions, and decreased volume of paper flow
Less time spent in manually submitting invoices on the supplier’s end
Less time spent manually entering invoices on the purchaser’s end
Increased resources to focus on value-added work for both supplier and purchaser
A significant reduction, if not outright elimination, on errors associated with manual entry
Reconciliation against orders/shipments to verify correct invoice amounts
Better order fulfillment
Faster payment

For more information on Encompass Solutions’ EDI offerings, read more about our Rapid EDI Implementation.

About Encompass Solutions

Sep 2018

What Is EDI And How It Benefits Businesses Of Every Size

What Is EDI? Electronic Data Interchange, is defined by the National Institute of Standards and Technology as, “the

What Is EDI And How It Benefits Businesses Of Every Size

EDI Benefits, Business Management, EDI, Electronic Data Interchange, Supply Chain, Technology Sean Balogh

What Is EDI? Electronic Data Interchange, is defined by the National Institute of Standards and Technology as, “the computer-to-computer interchange of strictly formatted messages that represent documents other than monetary instruments. EDI implies a sequence of messages between two parties, either of whom may serve as originator or recipient. The formatted data representing the documents may be transmitted from originator to recipient via telecommunications or physically transported on electronic storage media.” However, it can be summarized as a process by which computer systems exchange business documents quickly and securely in a standard electronic format. Some examples of those electronic formats include those from ANSI, EDIFACT, TRADACOMS, and ebXML.

What Is EDI Efficiency

By shedding traditional paper-based systems, businesses and their partners can take advantage of a host of benefits that EDI provides. Those benefits include, but are not limited to faster production speeds, fewer errors, reduced costs, and stronger more reliable partnerships.

When it comes to Electronic Commerce (EC), also known as e-commerce/eCommerce, EDI provides an essential method for carrying out business functions relating to information exchange, monetary transactions, and purchasing both in business-to-business and business-to-consumer relationships.

EDI helps eliminate human participation in the exchange of essential documents throughout business processes. In short, EDI helps automate tedious and error-prone business processes.

What Is EDI Security

When it comes to how EDI can affect your company’s business processes with customers and partners, security becomes one of the most important factors to consider. By doing away with paper systems and outdated technology, like phone, fax, and email conversations, your business can take advantage of more comprehensive and secure exchange methods. Consider these benefits when it comes to implementing an EDI solution for your business:

Audit trails
Contingency planning
Use of acknowledgments
Electronic document management
Activities of supporting networks
User access controls to systems and networks
Cryptographic techniques for authentication and confidentiality

About Encompass Solutions

Encompass Solutions is a business and software consulting firm specializing in ERP systems, EDI, and Managed Services support for Manufacturers and Distributors. Serving small and medium-sized businesses since 2001, Encompass modernizes operations and automates processes for hundreds of customers across the globe. Whether undertaking full-scale implementation, integration, and renovation of existing systems, Encompass provides a specialized approach to every client’s needs. By identifying customer requirements and addressing them with the right solutions, we ensure our clients are equipped to match the pace of the Industry.

Jan 2016

The EDI Specialist

So, what is this EDI specialist business that you’ve been hearing about? Great question, let’s answer it with

The EDI Specialist

EDI EDI, EDI Specialist, Electronic Data Interchange, Epicor, Integration landerson

So, what is this EDI specialist business that you’ve been hearing about? Great question, let’s answer it with another question: Do you like jumping through hoops and going through tedious manual processes when trying to interpret or convert the most simple, but sometimes most important, electronic documents from your business partners?

No? Surprise, surprise!

The EDI Specialist Is Definitely Something You Need

Here’s the real answer as to why enlisting the help of an EDI specialist can be invaluable for your business. An EDI specialist is an expert in Electronic data interchange (EDI), which is the computer to computer exchange of business documents in a standard electronic format between business partners. They’re basic files you’re already familiar with: the purchase order, the Advanced Shipping Notice), the invoice, and more. Even though there are widely accepted standards on how to exchange these electronic documents, each company can format the transactions and data to best fit their business needs.

What EDI does is use “maps” to connect each document’s data format to the format needs of the receiver systems. Once the data is mapped, the receiver can then receive the data into their internal system to be processed. The transfer of information from one partner to the next is seamless between systems!

One of the biggest advantages of exchanging documents electronically is the lower margin for error. Not only is the data sent securely over the internet, but it avoids the hassle and vulnerability of being hand entered by an entry team. EDI also gives companies a faster order cycle time resulting in automated processes and instant communication with trading partners.

So with all the benefits, why haven’t you been utilizing EDI all along? It is no secret that many companies are faced with daunting deadlines, never-ending priorities, and a constant change of focus. They may feel lost on where to start or find it difficult to form an implementation or integration game plan. They may not have the resources, and struggle to achieve desired results. That’s where an experienced and professional partnership with a services organization can really benefit one’s business.

Allow that partnership to create a robust execution method for implementation of your EDI services with your business goals and systems in mind. This permits you to focus on your business while the services organization adds additional value by guiding your company through EDI implementation, supporting your business with expertise, and creating competitive advantages against your competitors.

So don’t wait! Now that you have all the questions answered, get started today with an EDI implementation through a services organization and take full advantage of goal-focused improvements and endless benefits that accompany exchanging business documents electronically through EDI!

Our EDI Solutions

What differentiates Epicor’s B2B Integration and EDI Managed Service On-Demand from other business integration solutions is the ability to provide our customers with the identical software tools if the business need outgrows that of an outsourced solution. Epicor’s on-demand data integration software uses its commercially available and fully supported software tools to connect our customers to their business partners as a service. As trading partner or application maps, profiles, and workflows are created for your business-specific environment, they are always available to the customer to utilize internally. The EDI Managed Service On-Demand solution grows as your business needs dictate.

Epicor’s EDI integration technology is now available on demand for customers looking to outsource their eCommerce function. Epicor has an array of service-based XML/EDI, data synchronization, and B2B integration offerings that allow organizations to reap the full benefit of Epicor’s powerful Software-as-a-Service (SaaS). Customers outsourcing eCommerce processes to Epicor enjoy the advantages of true eBusiness—conducting business electronically with any party regardless of the service or solution their business partners use.

About Encompass Solutions

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Category Archives: EDI

EDI 846 Format

EDI 846 Inventory Inquiry Key Data

EDI 846 Inventory Inquiry Benefits

About Encompass Solutions

EDI 830 Planning Schedule With Release Capability Format

EDI 830 Planning Schedule With Release Capability Key Data

EDI 830 Planning Schedule With Release Capability Benefits

About Encompass Solutions

EDI 810 Format

EDI 810 Invoice Key Data

EDI 810 Invoice Benefits

About Encompass Solutions

What Is EDI Efficiency

What Is EDI Security

About Encompass Solutions

The EDI Specialist Is Definitely Something You Need

Our EDI Solutions

About Encompass Solutions